Conference & meeting room finding · UK

The right room for your meeting, found free.

Search by date, headcount and layout, then tap “I want to book”. If the venue takes more than an hour to confirm, your rate drops 10%. More than two hours, 20%. You never pay us a penny.

£0 for organisers Meeting rooms, boardrooms and conference spaces Guaranteed venue reply: 10% off after 1 hour, 20% off after 2

Rooms that fit

Rates are set by each venue and fixed for SimpleMeet bookings only. DDR = day delegate rate per person, inclusive of VAT, covering room hire, refreshments, lunch and AV. Without lunch, the DDR is 25% less and still includes everything else in a usual day delegate rate: room hire, refreshments and AV. All bookings are charged for a minimum of 5 delegates. Some rooms have minimum numbers. If your group is much smaller than the room, the venue may add a larger room supplement or offer an alternative package or room.

Guaranteed venue reply · I want to book only

Venues that keep you waiting pay for it.

Tap “I want to book” and the clock starts. The slower the venue is to reply, the less you pay.

Venue reply within 1 hourFull rate
Venue reply after 1 hour10% off
Venue reply after 2 hours20% off

The guaranteed venue reply applies to “I want to book” requests only. Questions sent with “I need more details” are not covered. A booking request does not hold your date. No booking is confirmed until you have signed a contract with the venue. The clock runs 10am to 4pm, Monday to Friday, excluding bank holidays. Bookings made outside those hours start the clock at 10am the next working day, and time left at 4pm carries over to 10am the next working day.

For organisers

Find it, book it, done.

  1. Search rooms that fit

    Filter by city, headcount and layout. Every listing shows capacity for each layout and the day delegate rate.

  2. Tap “I want to book”

    Pick your date, numbers and whether you need lunch. You get a confirmation number straight away. Your date isn't held until the venue confirms, and if they take more than an hour your rate drops 10%, more than two hours 20%.

  3. The venue confirms and takes it from there

    All bookings are subject to availability. Once confirmed, the venue emails you a contract and arranges payment directly. Need something unusual? Send us a brief and we'll find it.

For training companies

Running courses all year? Book every date in one go.

  1. Send all your course dates at once

    Tell us your dates for the year, or the pattern if they're not fixed yet, plus group size, layout and every location you run in. One request covers every course, in every city.

  2. Get availability and rates for every date

    We go to matching training venues in each location and come back with which of your dates they can take and the day delegate rate they'll hold for the whole series, plus accommodation rates if your delegates or trainers need to stay over.

  3. Lock in your rate and your venue

    Pick your venues and agree the series directly with them, so your rate and your rooms are secured for every course. All dates are subject to availability until the venue confirms.

For venues

£10 a room to list. Commission only when you get a booking.

List each meeting room for £10 + VAT a month. When a client books through SimpleMeet, we charge commission on the gross pre-booked contract total: 7.5% + VAT for “I want to book” requests, or 10% + VAT for bookings that start as an “I need more details” enquiry we pass to you. Nothing on any other business.

  1. A client wants to book, or needs more details

    “I want to book” sends the request straight to you. “I need more details” comes to us first, and we pass the question on to you.

  2. Guaranteed venue reply: respond to “I want to book” requests within one hour

    The request arrives by email with the client's details and a confirmation number. Reply within an hour to keep the client on your full rate. After one hour the client's rate drops 10%, after two hours 20%. Failure to honour the guaranteed venue reply (no reply within five working hours, or the discount not applied) will result in a no reply charge of £10 + VAT, invoiced to you by SimpleMeet as per the terms of service. The clock runs 10am to 4pm on working days only and carries over from 4pm to 10am the next working day. Enquiries via “I need more details” are not covered.

  3. You contract and take payment

    Send your own contract to the client and invoice them directly. The money goes straight to you. Keep grant@simplemeet.co.uk copied in to your emails with the client until you receive their signed contract.

  4. Upload the signed contract within 3 days

    Upload the client's signed contract against the confirmation number no later than 3 days after you receive it. Before the event takes place, we invoice you commission based on the contract: 7.5% + VAT (I want to book) or 10% + VAT (I need more details) on the gross pre-booked contract total, payable within 14 days of receiving our invoice. Anything added after the contract is non-commissionable, and where the contract shows a range of delegates (for example 30–50), commission is charged on the minimum contracted number only.

Example cost calculator

The figures below are an example. Change the rooms and contract total to see what you'd pay.

Booking came from
List your venue
Venue portal

Upload a signed client contract

Only for bookings made through SimpleMeet. Upload the client's signed contract against the confirmation number no later than 3 days after you receive it. Before the event takes place, we invoice you commission based on the contract: 7.5% + VAT (I want to book) or 10% + VAT (I need more details) of the gross pre-booked contract total, payable within 14 days of receipt. Anything added after the contract is non-commissionable, and where the contract shows a range of delegates (for example 30–50), commission is charged on the minimum contracted number only.

Upload contract or drag it herePDF, JPG or PNG, up to 8MB
Questions

Before you ask

Is it really free for organisers?

Yes. Venues pay us a commission on bookings. You pay the venue directly, at the same rate or better than going to them yourself.

What size of event do you handle?

Anything from a five-person board meeting to a 500-delegate conference with breakout rooms and an exhibition space.

Is my booking confirmed when I tap “I want to book”?

No. You get a confirmation number straight away and the venue receives your details by email, but no booking is confirmed until you have signed a contract with the venue. All requests are subject to availability.

Whose rates are shown?

Every rate is set by the venue. Rates are fixed for bookings made through SimpleMeet only, and may differ from rates the venue offers elsewhere.

When does the clock run?

10am to 4pm, Monday to Friday, excluding bank holidays. A booking made at 3:30pm uses 30 minutes that day, and the rest carries over from 10am the next working day. Bookings made in the evening, at weekends or on a bank holiday start at 10am the next working day.

What if the venue is slow to reply?

If the venue replies after one working hour, your rate is reduced by 10%. After two working hours, 20%. The reduced price is what goes on your contract and invoice.

Do prices include VAT?

Yes. Day delegate rates are shown inclusive of VAT. Chargeable parking is paid separately at the venue.

Is there a minimum booking?

Yes. Every booking is charged for at least 5 delegates. You can book without lunch, which takes 25% off the day delegate rate. You still get everything else in a usual day delegate rate (DDR): room hire, refreshments and AV.

What if my group is small for the room?

Some rooms have minimum numbers. For example, if you book a room that seats 30 boardroom-style for 10 people, the venue may add a larger room supplement, or offer an alternative package or a smaller room. The venue will tell you when it confirms, before you sign a contract, and you can choose not to go ahead.

What do venues pay?

£10 + VAT per room listed, per month. On each booking, commission on the gross pre-booked contract total: 7.5% + VAT for “I want to book” bookings, or 10% + VAT for bookings that came through an “I need more details” enquiry. Anything added after the contract is non-commissionable, and where the contract shows a range of delegates (for example 30–50), commission is charged on the minimum contracted number only. If a venue fails to honour the guaranteed venue reply on an “I want to book” request (no reply within 5 working hours, or the client's discount not applied), this will result in a no reply charge of £10 + VAT, invoiced to the venue by SimpleMeet as per the terms of service.

When do venues send contracts and pay commission?

Venues upload the client's signed contract no later than 3 days after receiving it. We invoice the venue based on the contract, before the event takes place. Anything added after the contract is non-commissionable, and where the contract shows a range of delegates (for example 30–50), commission is charged on the minimum contracted number only. Our commission invoice is payable within 14 days of receipt.

What does “I need more details” do?

It sends your question to the SimpleMeet team, and we pass it to the venue and come back to you. It doesn't hold a date and isn't covered by the guaranteed venue reply. When you're ready, tap “I want to book”.

Do you take commission on repeat or direct bookings?

No. Commission only applies to bookings made through SimpleMeet, each with its own confirmation number.

What if a booking is cancelled?

Commission is based on the signed contract. If a booking is cancelled and nothing is payable under the contract, there is nothing to pay. If a cancellation fee is payable, commission applies to that amount.

Get in touch

Start here

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Where we work

Meeting rooms, conference and training venues across the UK

Pick a city to see the rooms we list there. No rooms listed yet? Send us a brief and we'll find you options.

Clifton Suspension Bridge, Bristol: meeting rooms and training venues in BristolMeet BristolMeeting rooms & training venues in Bristol Tower Bridge and the River Thames, London: meeting rooms and training venues in LondonMeet LondonMeeting rooms & training venues in London Library of Birmingham, Centenary Square: meeting rooms and training venues in BirminghamMeet BirminghamMeeting rooms & training venues in Birmingham Wales Millennium Centre, Cardiff Bay: meeting rooms and training venues in CardiffMeet CardiffMeeting rooms & training venues in Cardiff

City photos by Nathan Riley, Benjamin Davies, Ethan Thompson and Jonny Gios on Unsplash.